1. Wedding Coordinator - What You Need to Know


With so many important details, a wedding coordinator could be your best investment!

  • Day-of or Month-ofcoordination – creates a timeline and manages events and activities throughout the wedding day. This service often begins one month prior to your wedding day.
  • Full service planning – takes a more involved approach to the overall planning. includes coordination with added service of scheduling meetings, venue and professional recommendations, possible design and decor, guest list, and budget management. Also includes acting as point person for guests.  Service begins as early as couple begins planning and hires the planner.
  • In-house coordination – coordinator employed and provided by the location.
  • Wedding coordinator vs. in-house coordinator - a coordinator works for you and organizes your vendors, timelines and needs. An in-house coordinator works for the location, focusing on site needs and site staff. This is also known as a site manager.
  • Coordinator required - some locations require you to hire a professional coordinator. Friends and family don't qualify.


TIP: Local coordinators will know more important details about your venue and have more vendor relationships making your planning and wedding day run smoother and avoiding inexperienced mishaps.

Thought bubble

2. Ask Yourself about a Coordinator

How much do you want to do? How much of the planning, organizing and wedding day coordination do you want to do yourself? Will your family do it? Do you want them to?
Where could you use help?  Think realistically.  Even if you’re organized, time and resources become limited.
What fits in your budget?
Do you live in the community where you are having your wedding?
Does your venue include food, beverage and rentals? If not, there is a greater need for some type of coordination.  
What will you have a coordinator do? Decide what you need and where it’s important to have help.


TIP: Hiring a planner may seem like an added cost, but they often save you money in the long run.


3. Ask Your Coordinator

Tell me about your experience as a coordinator.
Do you have any experience at our wedding location?
Do you have a coordination style? Are you direct and take charge or more of a helpful suggestion type?
Based on our needs and budget, do you have any recommendations? Is there a type of coordination service you recommend? Why?
How will you work with our other vendors? What do you see as your role and responsibility in relation to our other vendors?
Do you take a commission or discount from any of the vendors you refer?
When will you be on-site? 
How long will you stay?
Make sure all important details are in a written contract including day-of responsibilities and timeline.


TIP: Select your Top 3 local coordinators within your budget to contact and compare.